Step 1
Centralize your obligation map
Capture every recurring requirement in one dashboard - company-level, unit-level, and driver-level - and assign a single accountable owner from day one.
Now onboarding pilot carriers
Trucking compliance renewals - tracked, owned, and audit-ready.
RenewalVault is one clear system for motor carriers to manage DOT + fleet + driver deadlines before they become dispatch-stopping emergencies.
Track the obligations your team already lives in: MCS-150 / USDOT updates, UCR, IRP cab cards, IFTA licensing + quarterly returns, IRS Form 2290, insurance filings, BOC-3, annual inspections, medical cards, Clearinghouse annual queries, and CDL renewals. Assign an owner, set staged reminders, and keep the proof attached to the deadline so you can answer "Are we covered?" in seconds.
40+
Fleets evaluating
90d
Reminder runway
100%
Evidence ready
0
Missed deadlines goal
How it works
How RenewalVault keeps trucking compliance from turning into last-minute fire drills
Trucking compliance is multi-entity (company, trucks, drivers) and multi-jurisdiction (state + federal). RenewalVault makes it manageable with a simple workflow: capture the obligation, automate follow-up, and store proof where it belongs.
Step 2
Automate reminders that escalate
Run staged reminders (90/60/30 or your cadence), route alerts to the right role, and escalate high-risk items when they sit too long.
Step 3
Prove compliance fast
Keep confirmations, receipts, and accepted evidence attached to the renewal record so audits, broker packets, and internal reviews do not turn into scavenger hunts.
Platform highlights
Built for the way carrier compliance actually runs
RenewalVault supports multi-team trucking compliance tracking with configurable reminders, clear ownership, and a single evidence vault for the documents you need on demand.
One vault for cab cards, stamped filings, and driver credentials
Store the proof you actually get asked for, organized by obligation, truck, driver, and terminal, with clean status visibility.
- Cab cards, plates/renewal receipts, and IRP registration evidence.
- IFTA licenses/decals plus quarterly return submissions.
- Form 2290 Schedule 1 proof, payment receipts, and year-to-year history.
- Insurance certificates, filing confirmations, and BOC-3 records.
- Annual inspection forms, medical cards, CDL renewals, and Clearinghouse evidence.
Reminder workflows that match trucking reality
Some deadlines are annual, some quarterly, and some are maintain-active items where a lapse hurts fast. Configure reminders by obligation type and route them to the people who can actually unblock the work.
- Role-based ownership across Safety/Compliance, Ops, Maintenance, and Finance/Admin.
- Escalation paths when items stay open inside critical windows.
- Multi-terminal and multi-state visibility by location, unit, driver, or program.
- Clear lifecycle statuses: in progress -> submitted -> pending response -> confirmed.
Designed for
For-hire motor carriers (regional or OTR)
Private fleets running interstate
Owner-operators and small fleets scaling up
Multi-terminal carriers with shared compliance workload
Brokers and freight forwarders tracking authority and UCR
Results that matter to fleets
Fewer "we're about to expire" surprises with deadlines surfaced early and owners attached.
Faster responses to audits, roadside requests, and broker onboarding packets.
Less back-and-forth across spreadsheets, inboxes, and portals.
Clear accountability across Safety, Ops, Maintenance, and Admin teams.
FAQ
RenewalVault for trucking - common questions
What trucking compliance items can RenewalVault track?
Company, vehicle, and driver obligations including DOT/authority updates like MCS-150, UCR, IRP, IFTA, 2290, insurance/BOC-3, annual inspections, medical cards, Clearinghouse annual queries, CDL renewals, and more.
Does RenewalVault file with FMCSA, the IRS, IRP, or IFTA for us?
RenewalVault is a tracking and evidence platform. Your team or your vendors still file in official systems while RenewalVault keeps deadlines and proof organized.
Can we track deadlines per truck and per driver?
Yes. Track obligations at the company level, per power unit or trailer, and per driver with owners, reminders, and attached evidence.
How do reminders and escalation work?
Set staged reminder windows such as 90/60/30 by obligation type. Escalations notify additional stakeholders when a high-risk item is still open as deadlines approach.
What does audit-ready mean in trucking terms?
The confirmations and documents needed for a DOT review, new-entrant audit prep, insurance underwriting requests, or broker onboarding live with each deadline record so you can produce them quickly.
See RenewalVault before public launch (pilot fleets)
Join the pilot list and tell us what you track today. We will help you map obligations, set reminder cadence, and build a workflow your team can run every week.
- No credit card required
- Free during pilot period
- Direct onboarding support
Request Pilot Access
Tell us your fleet basics and the deadlines you manage. We will reply with next steps.